Projects & Organization

A trusted system needs structure you don't have to think about. AgenToDo gives you just enough — and stays out of the way.

Three Kinds of Things

Not everything in your head is a task. AgenToDo knows the difference.

Tasks are actionable. They have a next step. Do them, check them off.

Ideas aren't actionable yet — but they might be. Give an idea a revisit date and it'll surface in your Today view when the time comes. No separate "someday" list to maintain.

Notes are reference material. Phone numbers, meeting notes, things you want to find later. They live alongside your tasks but never pretend to be one.

Switch between kinds with ⌥⌘1, ⌥⌘2, ⌥⌘3. All three show up in Inbox, Flagged, and search — because useful information doesn't care about categories.

Projects

Anything with more than one step is a project. AgenToDo gives you three types, because not all work moves the same way.

Sequential

Tasks appear one at a time. Finish one, the next surfaces. For work that has an order — onboarding checklists, recipe steps, multi-stage approvals. You focus on what's next without seeing what's later. Later tasks show dimmed — but dimming is guidance, not a lock. You can still complete a dimmed task out of order.

Parallel

All tasks visible at once. Tackle them in whatever order makes sense. Most projects work this way.

Single-Actions

A loose collection with no sequence and no end date. Think "Home Maintenance" or "Reading List" — ongoing areas where tasks come and go.

Repeating Projects

Some processes recur. Monthly reports, sprint rituals, packing lists. Mark a project as repeating and it clones itself when you complete it — structure intact, tasks fresh.

Tags

Tags are how you describe what kind of work something is — regardless of where it lives.

They nest naturally: #work → #work/deep-focus → #work/deep-focus/writing. Filter at any level. A click on #work shows everything underneath.

If you practice GTD, tags are your contexts. #calls, #errands, #computer — the things that describe where or how you can work right now. Pair tags with the Nearby perspective and your context switches itself as you move through the day.

Folders

Folders group projects. They're the big picture — areas of responsibility, life categories, whatever structure helps you think clearly.

Work. Personal. Health. Side Projects. Folders nest too, so you can go as deep as you need. Most people don't need to.

People

Assign a person to a task and you've got delegation tracking without a project management tool.

Type @ in a task title to mention someone. AgenToDo enriches names from your Contacts — real names, photos, the works. The Waiting On perspective shows everything you've handed off. Each person gets a detail view with all their assigned tasks in one place.

You'll never walk into a meeting wondering what you asked someone to do.

Checklist Items

Sometimes a task has sub-steps that don't deserve to be full tasks. That's what checklists are for.

Add items, drag to reorder, press Space to toggle. Multi-select works too. Lightweight subtasks without the overhead of a project — perfect for packing lists, meeting agendas, or quick step-by-step notes.

How It All Fits Together

The hierarchy is simple: Folders → Projects → Tasks → Checklist Items. Tasks themselves can nest — any task can have sub-tasks.

Tags and People cross-cut everything. A task in any project can have any tag, any person, any combination. Structure where it helps, flexibility where it matters.